EVENT PUBLICITY GUIDELINES
No announcements will be promoted in any format to the congregation without:
- Approval from the Ministry Leader AND Staff Department Head
- Confirmation of facility request (location is needed for announcement)
Mount Zion Baptist Church reserves the right to edit or omit items submitted for guideline reasons, space, etc.
ADDITIONAL WEEKLY BULLETIN AND SILENT POWERPOINT GUIDELINES
- Bulletin announcements are printed weekly. Entries have a 65word
maximum.
- Silent PowerPoint* entries are restricted to ONE slide, which covers basic event information. (Note: This slide may also be
used in the Ministry Highlights…more details in next section.)
- Bulletin and Silent PowerPoint submissions are due Monday by noon and will run for two weeks or as space permits.
*Silent PowerPoints exclude voiceovers and air before services in the Sanctuary and after services in the Lobby.
ADDITIONAL POWERPOINT GUIDELINES
- Ministry Highlights is a grouping of brief PowerPoint announcements with its sole purpose being to reinforce and bring
attention to an upcoming event. All ministry PowerPoint Presentations must be submitted complete and accompanied by
signed Event Publicity form. All ministry PowerPoint presentations must be approved by the respective staff liaison
for the ministry. Unapproved presentations will be returned for approval. See other side for form.
- Completed PowerPoint announcements must be limited to two slides per presentation. Information on the slide(s) should
consist of 4 W’s. What, When, Where, and Who should be contacted. A brief script should accompany your
announcement.
- All presentations must be submitted no later than 5:30pm, Monday, 10 business days prior to its intended airdate.
The announcement should be submitted on a 3.5 floppy disk or CD (LABEL YOUR DISK/CD SO THAT IT MAY BE
RETURNED). No emails please. Announcements will run for 2 consecutive weeks. If you should need additional airtime,
please note that on your request form. Note: Due to our growing church body and its increasing ministry needs, additional
airtime is not guaranteed. All presentations will be shown; however, priority will be given according to event date.
- To insure visibility of your presentation, all fonts should be at least 32 pt. in size and made bold. Your headline should be
larger. Use no more than two fonts per slide. Color of font is also key in a successful presentation. Do not use dark font
on dark backgrounds or light font on light backgrounds.
- Clip Art and pictures may be placed to enhance your announcement, but please limit the number used so that your slide
may not appear to be too “busy”. Furthermore, do not “over accessorize” your slides with animation. Tip: Always use
the KISS principle (Keep it Simple and Straightforward). More is not always better.
- The media ministry reserves the right to edit your PowerPoint presentation as needed; however, incomplete presentations
or any presentation requiring excessive changes will be returned and may cause a delay in your airdate.
- PowerPoint presentation shown during “Special Presentations” (anything shown outside of ministry highlights) must be
submitted by Monday, the week of airing. All other media requests used for Special Presentations, such as video presentations, must be submitted two weeks in advance.
ADDITIONAL WEBSITE GUIDELINES
- Events will be posted no more than a month in advance of the event date unless space permits.
- Submissions are due Monday by noon. Events will be posted on the site under one of three areas (Stewardship, Family
or Youth) at the discretion of the Marketing Department in chronological order.